A workable total for a 200-guest wedding is around $30,000 — at this size almost every vendor quote is custom, and staffing, rentals and transport stop being rounding errors.
Published 2026-11-12. Totals are planning midpoints drawn from our budget calculator's category shares, not vendor quotes; treat every line as adjustable.
| Category | Share | Amount |
|---|---|---|
| Venue & catering | 35% | $10,500 |
| Photography & videography | 10% | $3,000 |
| Attire (dress, suit, alterations) | 7% | $2,100 |
| Flowers & décor | 7% | $2,100 |
| Music & entertainment | 5% | $1,500 |
| Wedding planner / coordinator | 5% | $1,500 |
| Rings | 4% | $1,200 |
| Stationery (invites, menus, signage) | 3% | $900 |
| Hair & makeup | 2% | $600 |
| Transportation | 2% | $600 |
| Cake & desserts | 2% | $600 |
| Officiant & license | 1% | $300 |
| Favors & gifts | 1% | $300 |
| Contingency (10–15% recommended) | 10% | $3,000 |
| Everything else (rehearsal dinner, tips, hotel…) | 6% | $1,800 |
| Total — 200 guests | $30,000 |
Logistics as much as food: staffing ratios, rentals, transport between ceremony and reception, and a room big enough for everyone. Per-head catering is at its lowest here and the fixed costs are at their highest.
The per-head costs (catering, stationery, favors) are the lines people under-plan, because each one looks small until it's multiplied by 200. Price your venue and your photographer first — they're the two biggest checks — then multiply the per-head lines honestly, then add the full contingency. If that sequence exceeds your total, cut guests before you cut the contingency.
Free route: this table is the whole answer if you just want to plan. Take the numbers into any spreadsheet — ours, The Knot's free planner, or a blank one. The free budget calculator generates this split for any total you type.
Guest list, RSVPs, seating and budget in one file — the counts update themselves as RSVPs land.
Part of the free vs paid spreadsheet comparison and the budget calculator.